Management Assistant at the Embassy of the Kingdom of the Netherlands in Kigali Apply Before 05 August 2026
Looking for a rewarding administrative career in an international work environment? The Embassy of the Kingdom of the Netherlands in Kigali has announced an exciting opportunity for a Management Assistant. This full-time position is ideal for experienced administrative professionals who are highly organized, proactive, and passionate about supporting executive teams.
Recruitment is being managed by Sandberg Ltd, and qualified candidates are encouraged to submit their applications before 05 August 2026.
Whether you have experience in office administration, executive support, customer service, or event coordination, this could be your chance to work in a respected diplomatic mission.
Job Summary
About the Opportunity
The Embassy is seeking a professional, service-oriented, and organized Management Assistant to provide administrative and operational support to the Ambassador, the management team, and Embassy staff.
This role offers a dynamic working environment where no two days are the same. The successful candidate will coordinate meetings, manage schedules, organize travel, prepare official documents, support Embassy events, and ensure smooth day-to-day office operations.
The Embassy values individuals who take initiative, work independently, maintain confidentiality, and enjoy solving problems in a multicultural workplace.
Key Responsibilities
As the Management Assistant, you will:
- Provide administrative support to the Ambassador and Embassy management.
- Manage calendars, appointments, and daily schedules.
- Coordinate meetings and prepare meeting minutes.
- Draft professional emails, letters, reports, and official documents.
- Welcome visitors professionally.
- Organize Embassy meetings, events, and receptions.
- Coordinate travel arrangements and logistics.
- Maintain organized digital and physical filing systems.
- Support internal communication across the Embassy.
- Handle confidential information with professionalism.
- Perform additional administrative and organizational duties when required.
Required Qualifications
Applicants should possess:
- A Diploma or Bachelor's Degree in:
- Office Administration
- Business Administration
- Secretarial Studies
- Executive Assistance
- Communication
- Or a related discipline.
Candidates with equivalent professional qualifications are also encouraged to apply.
Professional Experience
Applicants should have:
- At least 4 years of relevant professional experience
- Experience in:
- Office administration
- Executive or personal assistance
- Customer service
- Administrative support
- Event coordination
- Office logistics
Experience in diplomatic missions, international organizations, NGOs, or corporate environments will be considered an added advantage but is not mandatory.
Language Requirements
Candidates must demonstrate excellent written and spoken proficiency in:
- English
- Kinyarwanda
- French
Strong communication skills in all three languages are essential for this role.
Digital Skills
Applicants should have excellent knowledge of:
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- Email management
- Calendar management
- Professional document preparation
- Digital filing systems
Attention to detail and confidentiality are critical requirements.
Ideal Candidate Profile
The Embassy is looking for someone who:
- Is proactive and takes initiative.
- Works independently with minimal supervision.
- Has excellent organizational skills.
- Can manage multiple responsibilities simultaneously.
- Pays close attention to detail.
- Demonstrates integrity and professionalism.
- Has excellent interpersonal and communication skills.
- Maintains confidentiality.
- Works well within multicultural and international teams.
- Has a positive and service-oriented attitude.
The position is open to qualified candidates of all genders and welcomes applicants from diverse professional backgrounds.
Employment Benefits
Successful applicants will enjoy:
- Working in an international diplomatic environment.
- Valuable professional experience.
- Opportunities for career development.
- Competitive salary based on qualifications and experience.
- One-year renewable contract.
- Exposure to international administrative standards.
Required Application Documents
Interested candidates should submit:
- A motivation (cover) letter.
- Updated Curriculum Vitae (CV).
- Names and contact details of 2–3 professional referees.
Important: Do not submit academic certificates or transcripts during the initial application stage.
How to Apply
Applications should be submitted via email to:
- Email: application@sandberg-ltd.com
- Email Subject: Management Assistant Embassy of the Kingdom of the Netherlands, Kigali
Application Deadline
Deadline: 05 August 2026
Shortlisted candidates are expected to be contacted before 15 August 2026.
Only shortlisted applicants will be contacted.
Why You Should Apply
Working at the Embassy of the Kingdom of the Netherlands provides a unique opportunity to develop your career in an international and multicultural environment. If you have strong administrative experience, excellent communication skills, and enjoy supporting leadership teams, this position offers an excellent platform for professional growth.
Qualified candidates are encouraged to apply before the deadline.
Official Information
- Employer: Embassy of the Kingdom of the Netherlands in Kigali
- Recruitment Partner: Sandberg Ltd
- Application Email: application@sandberg-ltd.com
- Official Embassy Website: http://rwanda.nlembassy.org
The Management Assistant position at the Embassy of the Kingdom of the Netherlands in Kigali is an outstanding opportunity for experienced administrative professionals seeking to work in an international diplomatic environment. With a competitive employment package, professional growth opportunities, and a dynamic workplace, this role is ideal for candidates who are organized, proactive, and committed to excellence.
If you meet the qualifications and experience requirements, prepare your application carefully and submit it before 05 August 2026.